Job vacancy - Procurement Administrator / Assistant Buyer
We’re looking for a Procurement Administrator / Assistant Buyer to join our existing team at our HQ in Hedge End, Southampton and assist with the smooth running of the department. The procurement team is an integral part of the business, and you will provide comprehensive support by organising, coordinating and assisting in line with workload commitments. The team handles a large volume of requests, with everything from large scale site materials (e.g. pipework and big drums of cable) down to office stationery all being sourced by the team.
You will report to the Procurement and Supply Chain Manager, helping to form a support function for all areas of the business, ensuring all internal and external processes are on point.
Unrivalled opportunity to expand existing skills within a well-established and growing business.
Job location: Foundation House, Hedge End, Southampton
The role will be responsible for:
- Collaborate with cross-functional teams to ensure timely and accurate delivery of products and materials.
- Monitor inventory levels and work closely with suppliers and the in-house warehouse team to maintain optimal stock levels.
- Assisting with research and sourcing of new suppliers and products
- Day to day tasks include: monitoring multiple inboxes, incoming calls, material and logistics planning, cost analysis, requesting quotations, stock ordering, handling site orders, allocating costs, invoice queries, order acknowledgements, back-orders, min and max stock levels and price reports, etc
- Excellent relationship-building skills and ability to work collaboratively across different departments and external suppliers to ensure cost coverage.
- Analytical and proficiency in data analysis and validation.
- Problem solving and replanning of existing PO’s to meet customer expectations.
- Managing and processing relevant documentation to suppliers and subcontractors, keeping them up to date; e.g. PQQ, POD’s, etc.
- Detail-oriented with strong organizational skills to manage multiple tasks and priorities effectively.
- Ability to adapt quickly to changing priorities and work in a fast-paced environment.
Qualifications and experience:
- Business and Administration qualifications or related experience.
- Strong administrative and planning skills.
- Proficiency with IT systems: Microsoft Office, Customer Relationship Management software, finance and buying tools.
- Must have experience handling sensitive data compliantly.
- Excellent verbal and written communicator.
- Keen attention to detail is essential along with the ability to analyse and interpret data to help formulate strategies.
Additional:
- Strong time management skills and ability to prioritise workload effectively.
- Ability to form and maintain strong business relationships with stakeholders, co-workers and suppliers.
- Team player, offering support and guidance where necessary.
Are you up to the challenge? Then please apply!